Launch Your Next Product Online

December 22, 2008

In 2008, I worked with a few savvy technology vendors to launch their products online in a virtual event.  We called these “virtual launch events”.  They were hugely successful – the vendors generated a slew of net new sales leads, educated prospects and customers about the features of the new product and connected employees, executives and channel partners directly with the same prospects and customers.

Because all users participated online, costs were efficient and the participation was highly convenient.  Additionally, the vendors and their partners were able to achieve deep (online) engagement with prospects, including in-depth text chats regarding the products.

If you’re considering a virtual launch event of your own for 2009, here are my Top 3 best practices:

  1. Encourage participation from your partner ecosystem – your resellers, consultants, etc. should have booths at the event.  This reinforces the full “value chain” of your product – showing prospects that your solution is backed by an assortment of partners who sell the product and provide valuable services around it.  Secondly, you can recoup some of the costs of the event by charging your partners to exhibit.  After all, they’re receiving sales leads as a result of participating.
  2. Active participation from your executive team – have the SVP or GM of your product officially launch the product via video – prospects and customers will apprecitate the personal connection of video (vs. slides and audio).  In addition, have the same exec(s) participate in the booths and networking areas, connecting directly with attendees.  Customers and prospects highly value direct access to your executivies.  And, your SVP or GM will find the experience valuable, since they’d likely admit that they’d like to get out in front of clients more often.  Finally, a successful event makes you a hero in front of the SVP/GM.
  3. Bring an independent voice – you probably have relationships with analyst firms (e.g. Forrester, Gartner).  Have a prominent analyst give her perspective on the product you’re launching and what it means for your market.  This independent voice helps complement all of your (and our partners’) presentations.

Best of luck on your 2009 launches!

1 Comment | Virtual Tradeshows (VTS) | Tagged: , , , , , , , , , | Permalink
Posted by Dennis Shiao

Utilize Surveys in Virtual Events

December 19, 2008

Online marketers often speak of hard ROI (explicit return) and soft ROI.  In this economic climate, soft ROI is being cut and marketers are focusing (with rare exception) on hard ROI.  But what if you could generate hard ROI and soft ROI simultaneously?  Would your CMO or CFO like that?  I’d bet that the CMO would, at minimum.

So consider the use of surveys within your virtual events.  Let’s say you generated 200 visitors to your booth.  And let’s say 70% of those visitors completed an online survey that was available right there in your booth (equalling 140 survey completes).  You might think I’m crazy to suggest that 70% of visitors would actually fill out a survey.  But what if you provided a prize?  And, you qualified visitors into the prize drawing via completion of the survey?  I’ve seen it with my own two eyes – one particular event had 70% of booths visitors completing the exhibitors’ in-booth survey (i.e. for those who chose to utilize a survey).

140 survey completes results in a statistically significant sample size.  And you’re likely not going to generate such a high response rate if you message to these visitors post-event.  Here are my Top 3 reasons for doing a survey in a virtual event:

  1. Plan your marketing content – let your target audience tell you what they’re interested in, what media formats they like to consume, what content they want (from you)  as they evaluate your products and services.  Leverage this valuable information to plan your White Papers, webinars and follow-on virtual events.
  2. Generate insights for your Product Manager – partner with your company’s product managers and ask them what info they’d like from customers and prospective customers.  You’d be a hero to Product Management and the success will certainly bubble up to the CMO or VP of Products.  And, by the way, this may help your company design better products.
  3. Intelligent lead follow-up –  survey questions are very similar to the qualifying questions that online marketers use on lead gen registration forms.   Don’t be afraid to review individual survey responses to better plan your lead follow-up with selected leads.

Now, what’s the cost of doing the survey?  Well, the prize will set you back a few hundred dollars (e.g. for a GPS, Nintendo Wii, iPod, etc.).  When evaluated against the soft ROI you can  generate,  I think the investment is worth it.  As Richard Dawson may ask, “Survey says?” – YES.

1 Comment | Virtual Tradeshows (VTS) | Tagged: , , , , , , , , , , , , | Permalink
Posted by Dennis Shiao

The Effect of “Online” on the Event Industry

December 18, 2008

Newspapers and other print-focused publications have been hit hard by the migration of readers to the Internet.  Is the event industry facing a similar challenge?  It seems so, especially in today’s economic climate, when travel costs are receiving heightened scrutiny from the CFO.  In a previous blog post, I predicted that 2009 would be the Year We Go Virtual, as we witness a very sharp decline in the number of face-to-face events.

In a blog post titled “Are bloggers & social networks killing the big shows?“, Robert Scoble (@scobleizer) presents a similar view.  To quote Robert:

My sponsor, Seagate, told me they are reducing their spend this year at CES. AMD and Delphi are doing the same thing and I’m hearing about many other companies who will either stop going, or reduce the size of their booths, either this year, if they could, or in 2010 (contracts make it tough to shrink booths as fast as companies might want).

And here’s one reason why:

What’s killing them? The Internet. You can launch a product live now from a living room. Thanks to Stickam, Ustream, Qik, Kyte, YouTube, Flixwagon, Viddler, Vimeo, SmugMug, etc and blogs.

I agree with Robert, though I’d add that in the B-to-B space, you might want to launch a product from a studio (vs. your living room) and extend the reach of social networks by partnering with B-to-B publishers in your space.  The fact remains, though, that there are low-cost means for capturing, publishing and distributing video and related multimedia for launching and evagenlizing your products and services.

And, with active social nets like Facebook and Twitter, you have a cost effective publishing system for quickly spreading the word, assuming you’re spreading the right message to the right people and not spamming the universe.  I’ve seen Virtual Tradeshows as a great vehicle for handling product launches – they include the live keynote video from an executive, the follow-on presentations (Webcasts/Videocasts) and the discussions/networking (online) that you’d typically see at a physical launch event.

Of course, when you’re online, everything can be tracked and reported on.  And, you extend the reach of the content/event beyond geographical boundaries.  As Robert said, I can pitch my product from my living room.  And an IT Pro in Hong Kong can be on the receiving end of my pitch!  Another benefit of online is passalong, which can make a video, podcast or virtual event go viral.  With physical events, that’s just not possible.

While the newspaper industry is still seeking a magic potion to shift their revenues from print to online, I think the event industry should consider 2009 as the year where complementary versions of their events get launched online.  After all, that’s where we all are.

Leave a Comment » | Virtual Tradeshows (VTS) | Tagged: , , , , , , , | Permalink
Posted by Dennis Shiao

Virtual Tradeshow Technologies

December 17, 2008

Virtual Worlds group

LinkedIn: Virtual Worlds group

I participate in a virtual worlds group over at LinkedIn.   A few members there asked me about a Virtual Tradeshow’s (VTS) underlying technologies.  I don’t pretend to know the full set of technologies that power a VTS, but I will list my Top 3 (in order of importance).

  1. The SaaS Engine – Virtual Tradeshow platform providers often call this the “self service utility”.  What it boils down to is a 100% web-based interface that allows event organizers to build a VTS environment from scratch.  Every last detail of the event (down to the number of pixels to use on a particular image on the show floor) can be configured or selected via this web app.  While some clients will always want the extra attention of a “full service model” (where the VTS provider’s staff uses the same web app to build the entire show), consider the power of “self service” – VTS platform providers can scale their businesses by selling leases on their SaaS platform, where their clients do all the heavy lifting.  This means that the better you build this web app, your clients will create more events and they’ll create them more quickly.  This means more revenue and (possibly) earlier revenue recognition.
  2. The Chat system – Today, the power of a VTS lies largely in the text chat sessions that attendees engage in with exhibitors (or, attendee<->attendee sessions).  Platforms used to employ basic HTML to support chat, but the trend is towards client/server technologies, such as Flash Media Server (FMS).  The platform needs to account for corporate firewalls, as many firewalls are configured to block chat-like protocols – if your users cannot chat within a VTS, they lose out on a significant show feature.  If you employ a workaround – such as HTTP tunneling – beware, as some corporate firewalls can utilize deep packet inspection, to figure out that you’re trying to tunnel FMS within HTTP.  And, they then block those packets from reaching their destination, which means that chat fails.  Finally, as webcams and Skype-like video chat emerge in virtual tradeshows, keep in mind that moving from text chat to video chat means that you lose the ability to save a transcript of the chat.  This may be an opportunity for platform providers to support such a feature (e.g. auto-transcribe the audio from a video chat).
  3. Event Reporting – For event organizers, an open-ended web reporting system is useful.  Give them the ability to generate custom reports, kind of like a rudimentary business intelligence app.  For exhibitors, the creation of easy-to-understand canned reports is important.  For both organizers and exhibitors, the reporting system is critical.  Once the live event is over, the reports (and the data contained in them) are the “living record” of the show’s success and both constituencies will lean on the reports to derive their ROI on the event.

What technologies do you feel are important in a VTS?

1 Comment | Virtual Tradeshows (VTS) | Tagged: , , , , , | Permalink
Posted by Dennis Shiao

Get Closer to Your Customer with Virtual Tradeshows

December 16, 2008

In B-to-B, the predominant use of Virtual Tradeshows (VTS) is in generating net new leads to fuel a sales pipeline.  I urge B-to-B marketers to dig deeper with your existing customer base.  After all, the customer that you know is more valuable than the sales prospect that you don’t.  Especially in this economic environment – I believe you can drive more business from existing customers than you can from generating brand new leads and trying to convert them into sales.

Ask yourself the simple question – how well do I really know my customers?  Or, perhaps ask a slightly harder question – how well do I understand my customers’ challenges today (vs. the challenges that existed when they purchased my product)?  I’d argue that now is different from then, especially in the IT space, where the rate of change is high.

So the approach is simple.  Get deeper penetration with your customers, drive deeper relationships and serve them better.  If you can hear and understand their challenges today, you can help them address these challenges (with your products and services).  You end up with customers who are happier and they end up buying more products and services from you.

How can you accomplish this these days?  Online.  Imagine coordinating an online event where Sales, Sales Engineering, Product Development and your executive team can convene online and connect with customers, customers, customers.  You can efficiently “publish” shiny new product guides, troubleshooting guides, case studies, etc.  And, you can interact with customers via private chat, group chat, the networking lounge, etc.  Of course, all those interactions are recorded, so it’s important to meet with your internal teams post-event and make sense of the collective input you received.  Then, act on it.

Go into such an event with two simple goals:

  • I want to hear from my customers
  • I want my customers to hear from me about products and services that they were not aware I provided

There’s also a win-win scenario that you could go for – floor a Custom Virtual Tradeshow that serves the dual purpose of generating net new sales leads and invite your customer base in.  Your content (and your people) provides information that is useful to both constituencies.  Prospects want to learn about your latest products and services – and I bet some of your customers do as well.

So go off and serve those customers – they’ll thank you for it in more ways than one.

2 Comments | Virtual Tradeshows (VTS) | Tagged: , , , , , , | Permalink
Posted by Dennis Shiao

Online Marketers: How to Sell Virtual Tradeshows to the Boss

December 15, 2008

Has Bruce Springsteen (The Boss) ever participated in a Virtual Tradeshow (VTS)?  I’m not sure, but if I were an online marketer, here’s how I’d convince my Boss on them.  The first thing I’d do is look for B-to-B publishers who are “flooring” industry virtual events that align with my product marketing initiatives.  Go find out (from the publishers) who’s already committed to sponsor the VTS.  If you’re picking the right events, you’ll notice that your competitors are already on the list.  If they’re not there, then perhaps you need to seek out alternative events.  But wait – you could also be “first in” with the right event – so just be sure the event’s theme aligns with your marketing plans.

So the first point to make to your boss is that your competitors are already on board.  So, NOT participating in the same event is a lost opportunity to have a place at the table alongside your competitors.  I do see attendees at virtual events ask, “Why isn’t <COMPANY> here?”.  If it’s a prominent industry VTS, your absence can speak volumes.  Next, develop an explicit goal for your boss  that clearly demonstrates the ROI.  For instance, how about a goal of 5 late-stage sales engagements – where you’d have to come up with a clear definition (for your boss) of “late-stage”.

Now that you have your boss’ ear, go with the lower tier sponsorship available.  These sponsorships are priced less because rather than receiving all leads (including no-shows), you only generate leads from attendees who directly interact with you (e.g. visit your sponsor booth or download your content).

This puts the onus on you, because you become directly responsible for the success of the campaign – the more visitors you can drive to your booth, the more leads you generate.  The upside, though, is that you can influence the cost per lead (CPL) that you achieve.  And there’s a possible win-win scenario: low CPL’s and a better qualified lead.  Your boss might like to hear about the low CPL, but make sure to emphasize the qualified leads – they’ve had direct interaction with you and their actions with your people or your content tells a lot about them.

Now, to get you to those 5 late-stage sales engagements, you have more work to do.  Remember that these are shared leads, not exclusive leads.  If a VTS had 10 exhibitors, a given attendee might have visited 7 of the 10 booths.  This means that they become leads for 6 other companies, some of whom are your direct competitors.  You’ll need to convert these leads more effectively than your competition.  And often times, this comes down to the simple determinant of, “who acts first”.  Don’t let those hot VTS leads sit in limbo in a spreadsheet or CRM system queue.  Get those leads over to telesales (or direct sales) and call them tomorrow.  If you don’t, you can be sure that your competition is.  And that hot lead suddenly becomes your competitor’s customer.  A shame!

So in summary, here’s an approach that leverages VTS to fuel the sales pipeline at a reasonable cost (making you and The Boss look good):

  1. Convince the boss
  2. Go with the lower tier VTS sponsorship (costs less – but places onus on you)
  3. Be an All-Star performer at the VTS (see related article)
  4. Close the loop by having Sales follow up with the hottest leads
  5. Reap the benefits
  6. Lather, rinse and repeat!

If you’ve never exhibited at a VTS before, enjoy the ride.  I think you’ll find it to be fun.

Leave a Comment » | Virtual Tradeshows (VTS) | Tagged: , , , , , , , , | Permalink
Posted by Dennis Shiao

Leverage Twitter for Virtual Tradeshow Outreach

December 15, 2008

When Sarah Lacy interviewed Mark Zuckerberg on-stage at South by Southwest Interactive this past March, rumblings spread throughout the audience regarding Lacy’s interview style.  A few in the audience extended the rumblings online via Twitter – and from there, Twitter’s network effect quickly spread the commentary across the globe.  The power of Twitter (and related social networks) can be a real boon to B-to-B events, precisely because of the network effect:

So let’s imagine I’m logged in to a Live Virtual Tradeshow (VTS).  I’m visiting exhibitor booths, viewing Live Webcasts and interacting with peers.  All in all, I’m enjoying myself.  I want to spread the word to friends and colleagues.  One quick (and efficient) way to do that is to post a message to Twitter.

Twitter home page

Twitter home page

I can “tweet” about the Virtual Tradeshow and pass along a URL to my 141 followers.  If any of those followers likes the recommendation, they can “retweet” my message to their followers.  If 5 of my followers spread the word and they each have an average of 100 followers, then my message had a potential audience of 141 + (5 * 100) = 641.  And that doesn’t even count any downstream distribution via my followers’ followers.  If my tweet happens to be picked up by a Twitter power user, my message could be seen by her 10,000 followers!

You can see how quickly and efficiently information is published.  And that’s the beauty of the network effect.  As I amass more followers – and, as more users sign up with Twitter – the potential audience of my “tweets” grows exponentially.  The result is a powerful tool for B-to-B marketers and publishers, if used right.  Publishers need to grow their audience in order to grow their revenue – new audience results in more page views, more ad impressions delivered, more online sales leads.  Where can you find that audience?  On social networks like Twitter.

VTS platform providers may want to consider:

  1. A “post to Twitter” utility within the VTS – make it convenient for VTS attendees to post a message to Twitter, including an auto-shortened URL (so their followers can access the event)
  2. A “Twitter reflector” that takes selected chat messages from the VTS and posts them to Twitter.  Imagine a user engaged in a “group chat” area who wants to share her insight simultaneously to the VTS attendees and her Twitter followers.  Allow her an easy way to do that.  Again, include a shortened URL that points back to the event

Of course, Twitter is not the only social network out there (I haven’t even mentioned Facebook and its 130MM users).  So while I’ve outlined a few ideas that are specific to Twitter, the bigger picture concept is about integrating the VTS platform with an assortment of networks.  The trick will be to pick the right ones.

You can follow me on Twitter here: http://twitter.com/dshiao

2 Comments | Virtual Tradeshows (VTS) | Tagged: , , , , , , | Permalink
Posted by Dennis Shiao

How to Exhibit at B-to-B Virtual Tradeshows

December 14, 2008

Planning to be an exhibitor at a B-to-B Virtual Tradeshow (VTS)?  Here’s how to become a VTS All-Star:

  1. The right people – to attain All-Star status, first find your own team of all-stars from within your company.  You’ll want a good mix of product folks (product managers and/or product marketers), sales folks (direct sales reps or Inside sales reps) and technical folks (engineers or sales engineers).  Prepare your team for the event by bringing them up to speed on VTS (if this is their first time) and give each member clear goals of what you’d like them to do and accomplish.  For instance, the sales folks proactively connect with attendees; the product marketers participate in the public forums; the sales engineers are “on call” to the product marketer in case a really tough technical question is asked.
  2. The right content – place content in your virtual booth that is directly applicable to the theme of the event.  Take the time to carefully select your White Papers, Case Studies, podcasts, videos, etc.  Don’t simply repeat what you used at an unrelated event.  Attendees will be on the look-out for useful content, so if you’re selections are on the mark, you’ll generate more views and downloads.  Think of it as a form of search engine optimization – where the “spider” is the visitor to your booth.
  3. The right actions – train your booth reps to proactively connect with your booth visitors.  Thank them for their visit, send them a virtual business card, invite them to review your booth’s content.  Ask them about specific challenges they face and have your product marketers suggest solutions.  You’ll come out ahead if you help the attendees, rather than doing a hard sell on your products and services.  Attendees at B-to-B virtual events are not shy about seeking you out, which means they’ll come asking for pricing and product information.  When they do, make sure you have answers – or, be able to find an answer within an hour.  There’s no greater shame than getting hot leads at a VTS and then making them wait for the info they’ve asked for.
  4. The right prizes – that’s right, everyone loves the giveaway, even if it’s as small as a $25 gas card or coffee card.  A “big prize” (e.g. Nintendo Wii or HDTV) always attracts attention, but I like doing a large number of smaller prizes – reason being, attendees like the immediate gratification of winning a small prize, instead of receiving a chance to win the big prize.  So whether  it’s 100 USB drives or 50 Starbucks gift cards, you’ll get the attendees’ attention.  The most effective prize I’ve seen – copies of a book (by an expert) whose name was known by all attendees.

So there you go.  Do the “right” thing to secure your spot on the VTS All-Star Team.  Good luck and have fun.

1 Comment | Uncategorized | Tagged: , , , , , | Permalink
Posted by Dennis Shiao

Breakdown: Exhibitors of Virtual Tradeshows

December 13, 2008

I’ve had the privilege of working with dozens of Virtual Tradeshow (VTS) exhibitors, ranging from scrappy start-up technology vendors to Fortune 100 giants.  I’ve found that each exhibitor, independent of the type of company represented, approaches VTS differently, with a wide range of knowledge, experience and plain old know-how.  Here is my breakdown of VTS exhibitors:

  1. The savvy elite (1%) – they know how to best leverage the VTS experience – they understand that a Live VTS embodies characteristics of social media, conventional online lead generation and face-to-face events.  They’re active and proactive.  They utilize tactics to drive interest to their brand and traffic to their booth.  They leverage tricks of the trade from physical events and translate them well to the online world.  Some gain this status from experience at past virtual events – others “get it” during their very first VTS.  The savvy elite excel not only on the front end, but also on the back end – in their ability to extract the valuable engagements they’ve generated and place that data in their CRM system.  By perfecting the back-end, the savvy elite hand their salesforce focused and prequalified leads.  Here, the VTS accomplishes the two-step process of lead generation and lead qualification.  The savvy elite can re-use their telesales staff on other programs, where more rigorous qualification is necessary.
  2. The group with good intentions (15%).  This group understands the potential of a virtual event.  For the most part, they do an effective job at interacting with attendees/prospects.  Some could use a little fine-tuning in their approach.  Where this group ultimately falls short is on the back-end.   They are sending Sales a mix of hot and cold leads, leaving Sales to pursue nine or ten  (or more) leads before they find one that’s worthy.
  3. Needs significant assistance (79%).  Here’s your bulk of VTS exhibitors today.  They need help on the front end and the back end.  On the front end, they tend to sit back and wait for attendees to contact them.  Imagine doing that at a physical tradeshow – you’d end up speaking to very few people.  This group requires a little more handholding on what works and what doesn’t – things that the savvy elite know instinctually.  On the back end, this group tends to throw all generated leads “over the wall” to telesales.  And the result is phone calls or emails to leads with no explicit association with the virtual event (quite a shame).  So here’s the opportunity to B-toB publishers and VTS platform providers: provide the necessary tools, utilities and reports (to this oversized constituency) to highlight the “best” leads to the exhibitors, based on automated analysis of the attendee engagement data.  If I had 57 private chat sessions with prospects, tell me which ones I should care about.  By doing this, all parties will derive more ROI from these events – you take a pre-existing set of leads – and instantly make them better.
  4. List buyers (5%).  They sponsor VTS’s in order to buy themselves a list of sales prospects.  They tend not to staff their booth.  They place little to no content in their booth.  They send the entire list of leads over to telesales and hope for the best.  On the back-end, this group sees significantly lower sales conversions compared to the savvy elite.

With 2009 being the year of virtual events, I’m hoping that the savvy elite grow from 1% to 10% share.  That growth won’t happen magically – the publishers and the platform providers will need to do their part.  If they do, it only serves to make virtual event marketing all the more compelling.

Leave a Comment » | Virtual Tradeshows (VTS) | Tagged: , , , , , , , | Permalink
Posted by Dennis Shiao

Next Entries »